Last Updated: January 6, 2026
Shepherd's Ledger ("we," "our," or "us") is committed to protecting your privacy and handling your information with care, integrity, and transparency. This Privacy Policy explains how we collect, use, store, and protect your information when you use the Shepherd's Ledger mobile application, website, and related services (collectively, the "Service").
By accessing or using Shepherd's Ledger, you agree to the practices described in this Privacy Policy.
We collect information to provide, improve, and secure the Service.
When you create an account or use the Service, you may provide:
Name and contact information (such as email address)
Account login credentials
Expense details and descriptions
Receipt images or documents
Mileage and travel records
Notes or custom categories you create
When you use the Service, we may automatically collect:
Device type, operating system, and app version
Log data such as access times and feature usage
IP address and general location (city/state level)
If you purchase a subscription, payments are processed through third-party payment providers. We do not store full credit card numbers or payment credentials on our servers.
We use your information to:
Provide and maintain the Service
Track and organize expenses, receipts, and mileage
Improve features, performance, and user experience
Communicate important account or service updates
Provide customer support
Detect, prevent, and address security or technical issues
Shepherd's Ledger may use automated tools, including optical character recognition (OCR) and artificial intelligence, to scan receipts and suggest expense categories.
You acknowledge that:
Automated processing may not be 100% accurate
You are responsible for reviewing and verifying all data
Automated suggestions are provided for convenience only
We do not sell your personal data.
We may share information only in the following situations:
With trusted service providers who help operate the Service (such as hosting, analytics, or payment processing)
To comply with legal obligations, court orders, or lawful requests
To protect the rights, safety, and security of Shepherd's Ledger and its users
In connection with a merger, acquisition, or sale of assets, with notice to users
We retain your information only for as long as necessary to provide the Service and fulfill legal, accounting, or operational requirements.
You may request deletion of your account and associated data, subject to applicable laws and legitimate business needs.
We use reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, loss, misuse, or disclosure.
However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.
Depending on your location, you may have the right to:
Access the personal data we hold about you
Correct inaccurate or incomplete information
Request deletion of your data
Opt out of certain communications
Requests can be made by contacting us using the information below.
The Service may integrate with or link to third-party services. We are not responsible for the privacy practices of those third parties, and we encourage you to review their policies.
Shepherd's Ledger is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children.
If you access the Service from outside the United States, you understand that your information may be transferred to and processed in the United States or other jurisdictions where our service providers operate.
We may update this Privacy Policy from time to time. Changes will be effective when posted. Continued use of the Service after updates constitutes acceptance of the revised policy.
If you have questions or concerns about this Privacy Policy or your data, please contact us at:
Email: contact@shepherdsledger.net
By using Shepherd's Ledger, you acknowledge that you have read and understood this Privacy Policy.